Function Room Bookings for Groups

When the Function Rooms feature setting is enabled, a new tab, Function Room Bookings, will be displayed for groups. Users can book function rooms for a group using the Book a Function Room option displayed in this tab. When clicked, users will be navigated to the Book a Function Room screen that allows users to search and book function rooms.

Once the function room is booked, details of the booked room will be displayed in the following columns in the Function Room Bookings tab:

• Event Name

• Function Room Name

• Style

• Contact Name

• Booking ID

• Booking Status

• Company Name

• Guaranteed Status

• Start Date

• Start Time

• End Date

• End Time

• Number of persons

• Total Amount

Users can print the booking confirmation letter of the function rooms by selecting the function room bookings and clicking on the print icon.

Group Folio Postings

The following details are posted to the group folio automatically on the day of check-in of the function room.

Field	Description
Date	The date for which services were booked. For same-day reservations, the same date is displayed for all charges. For multiple day reservations, the date for each charge posted will be displayed as separate records.
Transaction Item	Function room fees: The transaction item configured to post revenue for the function room. The total amount of the function room calculated along with tax. Food and beverage charges: The food and beverage services attached as part of function room booking The total amount of food services calculated along with tax Audio-Visual charges: The audio-visual services attached as part of function room booking The total amount of audio-visual services calculated along with tax Service charge: The service charge attached as part of function room booking The total amount of service charge calculated along with tax Cancellation charge: The cancellation charge for function room booking The total cancellation charge calculated along with tax
Quantity	The Quantity column displays the quantity of items posted.
Amount	The amount of charge for each item is displayed in the Amount column.
Tax	The Tax column displays the tax associated with each charge.
Payment	The Payment column displays the amount paid for each charge.
Total	The Total column displays the sum of the amount and tax for each charge.

Important Points

• Users can book function rooms for groups only when the start and end date of the function room booking is within the arrival and departure dates of the group.

• Function rooms cannot be booked for the group’s shoulder dates.

• When a group is cancelled, the function room associated with the group will be cancelled automatically.

• When users copy a group, the function room associated with the group will not be copied.

• Once a function room is associated with a group, it cannot be modified or delinked.

• When users modify the arrival and departure dates of a group beyond the start and end dates of the function room booked, the following message will be displayed, and the dates will not be modified: Function room booking exists.